Annual Ball Committee Member

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KY is turning 116 next year and now it is time to bring KY together to celebrate this magnificent number in February next year!

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But there is no party without people behind it! Being a part of organising KY's 116th celebrations is a perfect opportunity to leave a mark on KY's history and WE WANT YOU to be a part of this - the most extravagant event of the KY year 💚

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The application period for the chairperson candidates starts on Tuesday, 8th of September and ends on 17th of September. The committee members’ application period starts on 8th of September and continues until 27th of September. ‍

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Notice that the application period for the Annual Ball Chairperson is shorter and you can apply to be a Chairperson via different forms: Chairperson Application Form

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Read about experiences of previous Annual Ball committee members below!

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Program

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"I'm Julia, the program responsible for the KY Annual Ball 2026. I recommend applying for this role if you have the drive to connect multiple parties into one beautiful evening, and got good skills in communicating and sorting out different needs of each program spectacle.

In this role, I learned more about how to successfully schedule and coordinate a dynamic and versatile program into an elegant and memorable Annual Ball for our beloved KY.

The Annual Ball Committee is a fast and furious task force maximizing the luxury of the Annual Ball, so don't hesitate on applying to be part of the next one! <3”

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Julia Särkkä 

Program, KY115

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Invitations

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“I’m J-P and I acted as the responsible for invitations for the Annual Ball Committee of KY115.

This role consists of two main parts: first, sending the invites and then making the seating arrangement. The Annual Ball would not be a ball without its guests, so ensuring that the invitations reach the correct invitees is crucial. And as you will be ordering and making the physical invites sent to some, you have in this a small way of adding your own touch of refinement to the celebration. Creating the seating plan is a deeply rewarding task. Ensuring that all attendees get to sit next to their friends allows you to directly impact their enjoyment of the event in a visible way. 

The workload is split roughly in two, with the invites taking your time in november and december, while the seating arrangement is most time consuming in the weeks before the event. In between you’ll also be working with the culture producer tracking the sale of tickets. Focus on details and good organization skills are a must in all the tasks. You’ll also be using plenty of Excel throughout. 

I found the role of invitations to be challenging but very rewarding. Working with the Annual Ball Committee was always a blast, and I can with confidence say this was the most fun I have had organizing an event. I highly recommend applying to any one of the amazing roles, but especially to this one ;)”

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Joona-Paavali Virtanen
Invitations, KY115

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Decorations
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"My role in the committee was to be responsible for the event’s decorations. The celebrations for KY’s 115th Annual Ball were held at ravintola Töölö and my job was to make sure the venue looked beautiful and coherent with our theme. I worked closely together with our AD, who designed the logo and colour scheme for the celebrations and tried to bring those out in the decorations as well as coordinate with the venue itself. I picked out the flowers and bought and embellished the table decorations and arranged everything in place on the date of the actual event. I was also in charge of the IT side of the event, but I had amazing help. The whole annual ball committee was involved in executing the plan and we had a fun diy evenings leading up to the event. It was amazing seeing the decorations and the whole venue put together when the event started."

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Roosa Visuri
Decorations KY115

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Catering

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I loved being in the Annual Ball Committee for KY115 for a couple of reasons. Firstly, our group was amazing and everything was so much fun together. Secondly, seeing the Annual Ball come together and seeing people enjoying your hard work is truly an incredible feeling. Lastly, I thoroughly enjoyed my role as responsible for Catering. In addition to that I took care of some of the practical arrangements such as coordinating the events during the Annual Ball week and organizing the transportation from the Annual Ball to the afterparty. My favourite part about this responsibility was seeing the Annual Ball Week come together and celebrating KY with all members.

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Kerttu Lammi 

Catering KY 115

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This year Catering role will be replaced by Event Logistics

When you are responsible for Event Logistics, you coordinate the practical arrangements surrounding the KY116 Annual Ball and Annual Ball Week. In this role you are responsible for contacting photographers, assisting the program responsible during the evening and organizing transportation from the Annual Ball venue to the afterparty and ensuring the transition runs smoothly. You also coordinate the afterparty together with the venue and other relevant partners. During Annual Ball Week, you help coordinate communications and logistics with different stakeholders to spread the celebration with different smaller events. As this is a new position, you have the freedom to develop the role, introduce new practices, and improve logistics for future Annual Balls.

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Corporate relations

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“What I loved most about being responsible for corporate relations was the freedom to be creative, especially when finding sponsors for the goodie bags and coming up with ways to create an unforgettable night for both guests and corporate partners involved. I had so much fun looking for inspiration everywhere: from social media and Pinterest to store websites, trendy brand events, bus stop ads, and even asking friends and family. Seeing everything come together and watching people enjoy the goodie bags and photobooth was incredibly rewarding!

I would absolutely recommend this role to everyone. You have clear goals and real responsibility, but also plenty of freedom to be creative and make the role your own. Being part of the Annual Ball Committee is an experience I will always remember with warmth!<3”

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Jasmin Pietikäinen
Corporate Relations, KY115

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Communications

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“I’m Olivia, and I was the Communications Responsible for KY115. Being part of the Annual Ball Committee was definitely one of the highlights of my studies, as it was truly amazing to help create such a glamorous event with such an amazing and talented committee! 

As the Communications Responsible, my job was to build hype around the event and KY Week, while making sure everyone knew what was happening and when. To keep everything organized and consistent, I worked closely with other committee members as well as other stakeholders at KY. What I loved about this role was the creative freedom it offered. You can bring your own vision to life, whether through the Annual Ball website, Telegram messages, Instagram posts, or TikTok videos. As the Communications Responsible you can really use your imagination and make the role your own, since there are many possibilities and plenty of room to develop new ideas! 

I’d highly recommend applying to the Annual Ball Committee and the Communications Responsible role. It was so much fun and I learned a lot along the way. And after months of planning, seeing everything come together on the day of the Ball was super rewarding!”

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Olivia Puikkonen

Communications, KY115

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Art Director

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“What truly sets KY’s Annual Ball apart from other events is just how much planning and effort goes into the event. You get to truly immerse yourself in one project and do it with all of your heart, and see the effort pay off. This is why I applied for the role of Art Director, and it’s one of the best decisions I’ve made in my KY years. Making graphics that all work as stand-alone graphics but also reflect the theme of KY115 in a cohesive manner was a fun challenge! Aside from that, I had great company in VJTK, and we shared a lot of fun times together. We faced problems together, and helped each other succeed. Our collaboration is what made KY115 possible, and seeing our vision finalized on the night of KY115 was an amazing feeling. I would highly recommend VJTK to anyone considering it!”

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Emmi Rihko

Art Director, KY115