By using KY's premises, the user responsible for the reservation agrees to be bound by the rules, regulations and guidelines described on this page.
Operating against or failing to comply with these rules, regulations and guidelines will result in sanctions at the discretion of the KY Executive Director, ranging from monetary penalties (50–300€, excl. potential damages) to the ban from using KY's premises.
Failure to read through the rules, regulations and guidelines does not exempt the user of possible sanctions.
The Saha premises consist of an outdoor terrace with a roof, a lobby area with a direct access to two separate bathrooms and an accessible toilet, the main party space with a fixed stage, a backstage area with its own toilet and a kitchen.
Total floor area indoors ~400m2 and ~90m2 on the outside terrace
160 people allowed simultaneously at the premises
All spaces are fully accessible except for the stage
Furniture and tableware:
140 sets of tableware
120 wooden chairs
62 black plastic folding chairs
28 folding tables measuring 140x70cm
Two sets of ladders for e.g. decorating
Kitchen:
Two industrial refrigerators
Industrial stove
Industrial dishwasher
Industrial coffee maker
Industrial microwave oven
Instructions for the dish washer, oven and coffee maker are in the kitchen
The microwave oven is a lot more powerful than a regular one (1600 W vs 800 W)
Toilets:
Lobby: Two gendered toilets and one accessible toilet
Terrace: Six toilets in heated indoor area separate from the main building
Backstage: One toilet
Showtech:
A fixed stage
PA system with a mixer and microphones
DMX-controlled party lights
Two projectors, one pointing at the stage and the other towards a wall on the right of the stage
2. User's responsibilities
Before the event day
Fill out the extended time form if you wish to extend your reservation to end later than 01:00
Electronically managed doors
Request the electronically locked doors to be scheduled unlocked at any point of your reservation during the service hours from the service advisors at the KY Office
Electronically managed doors require a passcode along with the electronical key every day after 17 o'clock. The passcode is provided along with the key by service advisors.
Report deficiencies and damages by email to service@ky.fi
Be mindful of the fixed showtech equipment when attaching decorations to e.g. the ceiling to avoid damaging the equipment, risking injury or posing a fire hazard. The equipment is heavy and gets warm, so attaching decorations or covering them is forbidden.
During the event
Operate lawfully and according to KY's Code of Conduct and good manners
Respect the maximum capacity of 160 persons at a time
Observe the operating time (premises empty and cleaned up by 01:00)
Keep the noise level reasonable throughout the reservation
Use and handle the equipment, fittings, fixed structures and furniture carefully, ensuring their good condition at the end of their reservation
Ensure adequate facilities for recycling by providing separate containers for at least cans and bottles, metals, biodegradables, cardboard, paper, plastics and burnable waste
Keep the storage space under the stage and showtech storage room in order (see photos in the Storages section)
Ensure that the maintenance areas and fire safety passages remain clear at all times
If something is damaged during your reservation, notify the KY Office without unreasonable delay at service@ky.fi. In case of a more serious damage to the property (e.g. a broken window or water damage), contact the maintenance company Lassila & Tikanoja at +358 10 636 7000 immediately and notify the KY Office of the situation at service@ky.fi. Unreported damages result in a 100€ sanction in addition to the cost of fixing the damages.
In case someone throws up at the premises during the reservation, clean it up yourselves with sprayable cleaner, towels and deodorizer from the cleaning cupboard at the backstage area. Additionally, notify the KY Office at service@ky.fi for disinfection. Unreported incidents result in a 50-300€ sanction for the cleaning and disinfection.
In case of a risk of injury to people or more serious emergencies, such as fires, call 112.
After the event
Clean up trash and tidy up the premises' general appearance
Dispose of trash, cans and bottles appropriately, recycling everything possible according to the instructions below
Wash dirty dishes, dry them and return them to their storage
Lay chairs and tables neatly back to their storage under the stage
Take broken chairs and tables to the shed in front of Saha's backdoor
Move the furniture in the terrace away from the walls to avoid water damage
Take all your own equipment, decorations and other stuff with you (including all lost-and-founds that belong at Espilä in the lobby behind TuoMela)
Tidy up the showtech equipment storage according to the instructions in the Storages section
Turn off all lights, including the party lights
Ensure that all doors are locked when you leave
Return keys to the return box at the front door of Espilä
Report any missing or broken tech equipment to the IT Coordinator
...smoke indoors or outside the designated smoking area
...jam the doors open with e.g. chairs, bricks or pieces of wood (results in the fire alarm going off)
...use silk paper, duct tape, packing tape, zip ties or confetti in decorations
...light fires or candles indoors or outdoors close to the walls
...use the hazer/smoke machine indoors without permission from the KY Office
...make changes to the connections of the sound, light, or other electronic systems
3. Audio & lights
Regular lights
Saha has a centrally controlled lighting system with touch-screen control panels on the walls (see images below)
The control panels have four lighting presets plus an off-setting
The control panel in the main hall also switches the setting for the backstage area, but the control panel in the backstage area controls the backstage separately
Turn off all the lights at the end of your reservation
WiFi and mini PC
There are Aalto WiFi access points at Saha that can be used for internet access.
Audio
Saha has a stationary PA-system connected to a mixer in the corner of the stage.
The mixer's power switch is in the back of the mixer on the right side
Letting sound through to the speakers:
On the touchscreen speaker control panel: make sure that the speakers you want to use are not muted. Here you can also control volume between different zones
On the mixer: make sure the volume slider has been moved up for the device you want to hear (e.g. the microphone volume sliders) and make sure that the channel you want to hear or main channel is not muted (ORANGE LIGHT = sound is on)
Move the MAIN MIX volume sliders up on the mixer (red slider on the right side)
Using microphones:
KY's mics should already be connected, but if not or you're using other mics, connect microphone receivers to the mixer with an XLR cable using the connectors at the top row of the mixer (see first image below)
Turn on the microphone you want to use. The Sennheiser microphone has a small red power button at the end/bottom and the Shure microphone has power button on the side. Remember to bring your own AA batteries for the mics. You can change batteries for both mics by twisting the base of the mic.
Move their respective volume sliders up (like in first image below) and refer to the Letting sound through to the speakers -section above
Playing sound from your device
You can use the mixers AUX cable on top of the tech cabinet to play sound or play sound via HDMI. When using HDMI, choose Extron as your audio output device.
Move AUX or HDMI slider(s) up and refer to the Letting sound through to the speakers -section above
Playing sound from DJ corner:
There is XLR audio inputs at the DJ corner. Please note that these connections go directly to the speaker system and not to the mixer, so it is recommended to use separate mixer here. However, the touchscreen speaker control panel at the stage can be used to control volumes.
After your reservation:
Move all volume sliders down to zero
Turn off the mixer from the switch in the back of the mixer (third image below)
Party lights
Saha has a stationary DMX-controlled party light system
The controller for these lights is the ChamSys QuickQ 20 console at the speaker's booth
Turn on the lights by sliding the Grand Master slide on the right side of the console. You can select lightning presets from the small white box at the speaker's booth or at the DJ corner. You can find more lightning options from the console, but there is quite steep learning curve. Google and Youtube can be helpful for finding tutorials.
Turn off all the party lights at the end of your reservation by sliding the Grand Master down
Projectors
Saha has two stationary projectors in the main area, one facing the stage and another facing wall next to the door leading to the cloakroom. You can also use the display in speaker booth via the same system.
The projectors can be turned on or off using the remote control
You can control video outputs (the 2 projectors) and inputs from the tech cabinet control panel following the instruction label. There are following inputs available:
Stage HDMI cable on top of the tech cabinet
DJ corner HDMI cable
The projector screen behind the stage is controlled with a remote labeled "valkokangas"
Turn off the projectors using the tablet at the end of your reservation
4. Storages
Table, chair & ladder storage
The storage is located in the drawers under the stage
Showtech storage room
The storage room for showtech equipment is located next to the stage on stage level
The storage room has shelves on two walls:
The shelf on the left (first image below) is reserved for accessories, such as signal cables, data cables, batteries, space heaters and extension cords separately or in boxes labeled accordingly
The shelf on the right (second image below) is reserved for KY's reservable equipment, such as speakers, LED lightbars and microphones
Put all equipment back to it's marked place and leave the room to at least in the same condition that it was in the beginning of your reservation
5. Waste disposal
The waste disposal and recycling bins for Saha are located approximately 100 meters from the backdoor of Saha towards the Undergraduate Centre, inside the courtyard of Nanotalo at Puumiehenkuja 2 (see aerial photo below)
