By using KY's premises, the user responsible for the reservation agrees to be bound by the rules, regulations and guidelines described on this page.
Operating against or failing to comply with these rules, regulations and guidelines will result in sanctions at the discretion of the KY Executive Director, ranging from monetary penalties (50–300€, excl. potential damages) to the ban from using KY's premises.
Failure to read through the rules, regulations and guidelines does not exempt the user of possible sanctions.
The total indoor area of Saha is approximately 400 m2 and the outside terrace has the approximate area of 90 m2.
The Saha premises consist of an outdoor terrace with a roof, a lobby area with a direct access to two separate bathrooms and an accessible toilet, the main party space with a fixed stage, a backstage area with its own toilet and a kitchen
All spaces are fully accessible except for the stage
Capacity and furniture:
160 people allowed simultaneously at the premises
140 sets of tableware
120 wooden chairs
62 black folding chairs
28 folding tables measuring 140x70cm
Two sets of ladders for e.g. decorating
Kitchen equipment:
A basic stove
Two industrial refrigerators
An industrial dishwasher
A coffee machine
Instructions for the dish washer, oven and coffee maker are in the kitchen
The microwave oven is a lot more powerful than a regular one (1600 W vs 800 W)
Showtech equipment:
A fixed stage
PA system with a mixer and microphones
DMX-controlled party lights
Three different projectors
...carefully checking the premises upon arrival
...filling and submitting the checklist accordingly
...reporting deficiencies and damages by email to service@ky.fi
...observing the operating time (premises empty and cleaned up by 01:00)
...filling out the extended time form if they wish to extend their reservation to end later than 01:00
...requesting the programming of electronically locked doors during the service hours from the service advisors at the KY Office if they wish the doors to be unlocked for any time period during the reservation
...operating lawfully and according to KY's Code of Conduct as well as good manners
...keeping the noise level reasonable throughout the reservation
...using the equipment, fittings, fixed structures and furniture carefully, ensuring their good condition at the end of their reservation
...sell alcoholic beverages
...smoke indoors
...jam the doors open with e.g. chairs, bricks or pieces of wood
...use silk paper, duct tape, packing tape, zipties or confetti in decorations
...light fires or candles indoors or outdoors close to the walls
...use the hazer/smoke machine indoors
...make your own changes to the connections of the fixed electronic systems
Electronically managed doors require a passcode along with the electronical key every day after 17 o'clock. The passcode is provided along with the key by service advisors.
Be mindful of the fixed showtech equipment when attaching decorations to e.g. the ceiling to avoid damaging the equipment, risking injury or posing a fire hazard. The equipment is heavy and gets warm, so attaching decorations or covering them is forbidden.
In case someone throws up at the premises during the reservation, clean it up yourselves with sprayable cleaner, towels and deodorizer from the cleaning cupboard at the backstage area. Additionally, notify the KY Office at service@ky.fi for disinfection.
Ensure that the maintenance areas and fire safety passages remain clear at all times
If something is damaged during your reservation, notify the KY Office without unreasonable delay at service@ky.fi. In case of a more serious damage to the property (e.g. a broken window or water damage), contact the maintenance company Lassila & Tikanoja at +358 10 636 7000 immediately and notify the KY Office of the situation at service@ky.fi.
In case of a risk of injury to people or more serious emergencies, such as fires, call 112.
Clean up trash and tidy up the premises' general appearance
Dispose of trash, cans and bottles appropriately, recycling everything possible according to the instructions below
Wash dirty dishes, dry them and return them to their storage
Lay chairs and tables neatly back to their storage under the stage
Take broken chairs and tables to the shed in front of Saha's backdoor
Move the furniture in the terrace away from the walls to avoid water damage
Take all your own equipment, decorations and other stuff with you (including all lost-and-founds that belong at Espilä in the lobby behind TuoMela)
Tidy up the showtech equipment storage according to the instructions below
Turn off all lights, including the party lights
Ensure that all doors are locked when you leave
Return keys to the return box at the front door of Espilä
Saha has a stationary PA-system connected to a mixer at the speaker's booth
You do not need to touch anything beyond the mixer, e.g. speakers or cables leading to speakers, everything should be ready and powered up
The mixer's power switch is in the back of the mixer (third image below)
Next to the mixer's power switch is a similar switch for the phantom power, but that does not have to be switched on for the mixer to work
Using microphones:
KY's mics should already be connected, but if not or you're using other mics, connect microphone receivers to the mixer with an XLR cable using the connectors at the top row of the mixer (see first image below)
Make sure that microphone receivers (fourth image below) are powered up
Move their respective volume sliders up (like in first image below) and refer to the Letting sound through to the speakers -section below
Playing sound from the PC:
Make sure the PC has its sound output defined to Behringer USB Mixer or something like that
Move 2-TR/USB RTN volume slider up (like in second image below) and refer to the Letting sound through to the speakers -section below
Letting sound through to the speakers:
Make sure the volume slider has been moved up for the device you want to hear (e.g. the microphone or PC volume sliders)
Move the MAIN MIX volume sliders up (like in second image below)
After your reservation:
Move all volume sliders down to zero
Turn off the mixer from the switch in the back of the mixer (third image below)
Saha has a centrally controlled lighting system with touch-screen control panels on the walls (see images below)
The control panels have four lighting presets plus an off-setting
The control panel in the main hall also switches the setting for the backstage area, but the control panel in the backstage area controls the backstage separately
Turn off all the lights at the end of your reservation
Saha has a stationary DMX-controlled party light system
The controller for these lights is the DMXIS-system on the PC at the speaker's booth
In the controller, there is the preset manager view that has all of the premade lighting scenarios
Turn off all the party lights at the end of your reservation by selecting the preset
Bileet > Blackout
Saha has two stationary projectors in the main area, one facing the stage and another facing wall next to the door leading to the cloakroom
The power switches for the projectors are in the tablet controller, under the AV tab
Below the power switches, there are the switches for the source input:
PC = mirrors the stationary PC screen at the speaker's booth
HDMI = the HDMI cable hanging at the speaker's booth
The projector screen behind the stage is controlled with a remote labeled "valkokangas" or something like that
Turn off the projectors using the tablet at the end of your reservation
The storage is located in the drawers under the stage
The user is responsible for...
...keeping the storage space under the stage in order (see photos below)
...handling the equipment carefully
...reporting any missing or broken equipment to the Administrative Coordinator (KY Office contact info)
Contents:
120 wooden chairs
62 black folding chairs
28 folding tables measuring 140x70cm
The storage room for showtech equipment is located next to the stage on stage level
The user is responsible for...
...keeping the showtech storage room in order (see photos below)
...handling the equipment carefully
...reporting any missing or broken equipment to the IT Coordinator (KY Office contact info)
The storage room has shelves on two walls:
The shelf on the left (first image below) is reserved for accessories, such as signal cables, data cables, batteries, space heaters and extension cords separately or in boxes labeled accordingly
The shelf on the right (second image below) is reserved for KY's reservable equipment, such as speakers, LED lightbars and microphones
The user is responsible for...
...ensuring adequate facilities for recycling by providing separate containers for at least cans and bottles, metals, biodegradables, cardboard, paper, plastics and burnable waste
...disposing of the produced waste and recyclable material themselves to the appointed recycling facility
The waste disposal and recycling bins for Saha are located approximately 100 meters from the backdoor of Saha towards the Undergraduate Centre, inside the courtyard of Nanotalo at Puumiehenkuja 2 (see aerial photo below)
