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Rules and instructions for


Konemiehentie 3, 02150 Espoo

Notice of liability

By using KY's premises, the user responsible for the reservation agrees to be bound by the rules, regulations and guidelines described on this page.

Operating against or failing to comply with these rules, regulations and guidelines will result in sanctions at the discretion of the KY Executive Director, ranging from monetary penalties (50–300€, excl. potential damages) to the ban from using KY's premises.

Failure to read through the rules, regulations and guidelines does not exempt the user of possible sanctions.

Premises' specifications

  • The total indoor area of Saha is approximately 400 m2 and the outside terrace has the approximate area of 90 m2.

  • The Saha premises consist of an outdoor terrace with a roof, a lobby area with a direct access to two separate bathrooms and an accessible toilet, the main party space with a fixed stage, a backstage area with its own toilet and a kitchen

  • All spaces are fully accessible except for the stage

  • Capacity and furniture:

    • 160 people allowed simultaneously at the premises

    • 140 sets of tableware

    • 120 wooden chairs

    • 62 black folding chairs

    • 28 folding tables measuring 140x70cm

    • Two sets of ladders for e.g. decorating

  • Kitchen equipment:

    • A basic stove

    • Two industrial refrigerators

    • An industrial dishwasher

    • A coffee machine

    • Instructions for the dish washer, oven and coffee maker are in the kitchen

    • The microwave oven is a lot more powerful than a regular one (1600 W vs 800 W)

  • Showtech equipment:

    • A fixed stage

    • PA system with a mixer and microphones

    • DMX-controlled party lights

    • Three different projectors

Rules & regulations

The leasee is responsible for...

  • ...carefully checking the premises upon arrival

  • ...filling and submitting the checklist accordingly

  • ...reporting deficiencies and damages by email to service@ky.fi

  • ...observing the operating time (premises empty and cleaned up by 01:00)

  • ...filling out the extended time form if they wish to extend their reservation to end later than 01:00

  • ...requesting the programming of electronically locked doors during the service hours from the service advisors at the KY Office if they wish the doors to be unlocked for any time period during the reservation

  • ...operating lawfully and according to KY's Code of Conduct as well as good manners

  • ...keeping the noise level reasonable throughout the reservation

  • ...using the equipment, fittings, fixed structures and furniture carefully, ensuring their good condition at the end of their reservation

It is forbidden to...

  • ...sell alcoholic beverages

  • ...smoke indoors

  • ...jam the doors open with e.g. chairs, bricks or pieces of wood

  • ...use silk paper, duct tape, packing tape, zipties or confetti in decorations

  • ...light fires or candles indoors or outdoors close to the walls

  • ...use the hazer/smoke machine indoors

  • ...make your own changes to the connections of the fixed electronic systems


  • Electronically managed doors require a passcode along with the electronical key every day after 17 o'clock. The passcode is provided along with the key by service advisors.

  • Be mindful of the fixed showtech equipment when attaching decorations to e.g. the ceiling to avoid damaging the equipment, risking injury or posing a fire hazard. The equipment is heavy and gets warm, so attaching decorations or covering them is forbidden.

  • In case someone throws up at the premises during the reservation, clean it up yourselves with sprayable cleaner, towels and deodorizer from the cleaning cupboard at the backstage area. Additionally, notify the KY Office at service@ky.fi for disinfection.

  • Ensure that the maintenance areas and fire safety passages remain clear at all times

  • If something is damaged during your reservation, notify the KY Office without unreasonable delay at service@ky.fi. In case of a more serious damage to the property (e.g. a broken window or water damage), contact the maintenance company Lassila & Tikanoja at +358 10 636 7000 immediately and notify the KY Office of the situation at service@ky.fi.

  • In case of a risk of injury to people or more serious emergencies, such as fires, call 112.

After the event

  • Clean up trash and tidy up the premises' general appearance

  • Dispose of trash, cans and bottles appropriately, recycling everything possible according to the instructions below

  • Wash dirty dishes, dry them and return them to their storage

  • Lay chairs and tables neatly back to their storage under the stage

  • Take broken chairs and tables to the shed in front of Saha's backdoor

  • Move the furniture in the terrace away from the walls to avoid water damage

  • Take all your own equipment, decorations and other stuff with you (including all lost-and-founds that belong at Espilä in the lobby behind TuoMela)

  • Tidy up the showtech equipment storage according to the instructions below

  • Turn off all lights, including the party lights

  • Ensure that all doors are locked when you leave

  • Return keys to the return box at the front door of Espilä

Audio & lights

Audio and microphones

  • Saha has a stationary PA-system connected to a mixer at the speaker's booth

  • You do not need to touch anything beyond the mixer, e.g. speakers or cables leading to speakers, everything should be ready and powered up

  • The mixer's power switch is in the back of the mixer (third image below)

    • Next to the mixer's power switch is a similar switch for the phantom power, but that does not have to be switched on for the mixer to work

  • Using microphones:

    • KY's mics should already be connected, but if not or you're using other mics, connect microphone receivers to the mixer with an XLR cable using the connectors at the top row of the mixer (see first image below)

    • Make sure that microphone receivers (fourth image below) are powered up

    • Move their respective volume sliders up (like in first image below) and refer to the Letting sound through to the speakers -section below

  • Playing sound from the PC:

    • Make sure the PC has its sound output defined to Behringer USB Mixer or something like that

    • Move 2-TR/USB RTN volume slider up (like in second image below) and refer to the Letting sound through to the speakers -section below

  • Letting sound through to the speakers:

    • Make sure the volume slider has been moved up for the device you want to hear (e.g. the microphone or PC volume sliders)

    • Move the MAIN MIX volume sliders up (like in second image below)

  • After your reservation:

    • Move all volume sliders down to zero

    • Turn off the mixer from the switch in the back of the mixer (third image below)


  • Saha has a centrally controlled lighting system with touch-screen control panels on the walls (see images below)

  • The control panels have four lighting presets plus an off-setting

  • The control panel in the main hall also switches the setting for the backstage area, but the control panel in the backstage area controls the backstage separately

  • Turn off all the lights at the end of your reservation

Party lights

  • Saha has a stationary DMX-controlled party light system

  • The controller for these lights is the DMXIS-system on the PC at the speaker's booth

  • In the controller, there is the preset manager view that has all of the premade lighting scenarios

  • Turn off all the party lights at the end of your reservation by selecting the preset
    Bileet > Blackout


  • Saha has two stationary projectors in the main area, one facing the stage and another facing wall next to the door leading to the cloakroom

  • The power switches for the projectors are in the tablet controller, under the AV tab

    • Below the power switches, there are the switches for the source input:

      • PC = mirrors the stationary PC screen at the speaker's booth

      • HDMI = the HDMI cable hanging at the speaker's booth

  • The projector screen behind the stage is controlled with a remote labeled "valkokangas" or something like that

  • Turn off the projectors using the tablet at the end of your reservation


Table, chair & ladder storage

  • The storage is located in the drawers under the stage

  • The user is responsible for...

    • ...keeping the storage space under the stage in order (see photos below)

    • ...handling the equipment carefully

    • ...reporting any missing or broken equipment to the Administrative Coordinator (KY Office contact info)

  • Contents:

    • 120 wooden chairs

    • 62 black folding chairs

    • 28 folding tables measuring 140x70cm

Showtech storage room

  • The storage room for showtech equipment is located next to the stage on stage level

  • The user is responsible for...

    • ...keeping the showtech storage room in order (see photos below)

    • ...handling the equipment carefully

    • ...reporting any missing or broken equipment to the IT Coordinator (KY Office contact info)

  • The storage room has shelves on two walls:

    • The shelf on the left (first image below) is reserved for accessories, such as signal cables, data cables, batteries, space heaters and extension cords separately or in boxes labeled accordingly

    • The shelf on the right (second image below) is reserved for KY's reservable equipment, such as speakers, LED lightbars and microphones

Waste disposal

  • The user is responsible for...

    • ...ensuring adequate facilities for recycling by providing separate containers for at least cans and bottles, metals, biodegradables, cardboard, paper, plastics and burnable waste

    • ...disposing of the produced waste and recyclable material themselves to the appointed recycling facility

  • The waste disposal and recycling bins for Saha are located approximately 100 meters from the backdoor of Saha towards the Undergraduate Centre, inside the courtyard of Nanotalo at Puumiehenkuja 2 (see aerial photo below)

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